Approved Minutes- February 25th Board Meeting

Approved Minutes of the February 25, 2015 Regular Board Meeting

• Opening
  • Review of agenda
  • Consent of agenda
    • Minutes of the board meeting on January 28th
    • Staff reports: directors, financial, staff, and service activity reports
  • Committee corners (committees work on action plans)
  • Committee reports and recommendations
    • Fiance committee report
      • Continuing publicity for “Planned Giving”
      • Jeff starting to work on 2015-2016 budget
      • Brainstormed possible fundraising events
    • Program committee report
      • Evaluation of services is going on/ready to report to the board at the regular March meeting
    • Publicity committee report
      •  There will be a great deal of publicity when the Adult Day Center is ready to open.
      • Publicity for Raffle and Holdingford Daze 2015 coming up in a couple months.
    • Board development committee report
      • Any suggestions for new board members would be welcome
      • Jeff will make the brochures for potential board members available
      • We have 4 open positions
• Ongoing business
  • Community feedback and board members speak out
    • We are collecting Teal’s Market receipts to earn us 1% back. Joyce in charge of this. Matter of Balance class starting in St. Stephen in March.
  • Board education
    • “Accountability Standards” of the Charities Review Council: Financial Activity. We are in good shape on our financial policies and procedures.
  • Executive director transition/applicant interviews
    • Reviewed Interview Questions.
      • Suggest we add grant writing, change mileage reimbursement, reduced questions to 15.
      • Reviews current applicants – we have received 10 applications, 3 withdrew.
        • We have 5 scheduled for interviews so far of the 7 left.
• New business
  • How do we reflect and include the population(s) we serve?
    • We serve anyone of any gender, race, or creed.
    • Our newsletter goes to all households in the area and also all church bulletins.
      • We also go to all of these sources for board candidates.
      • We have our brochure translated into Spanish.
    • Our board reflects the people we serve in age, race, and gender.
  • Bingo/Raffle at Holdingford Daze 2015
    • Approved submitting to state for gambling permit
    • Notify Judy of any potential prize donors.
  • Surreys to Avon Spunktacular Days  on June 20
    • Approved our participation in this annual event
  • 2015 Minnesota Age Odyssey on June 15-16
    • Reserve two rooms at group rates
  • “Nonprofit Strengthening” Celebration (CRC)
    • Jeff took names of board members who may be interested in attending and will check back.
  • “Holdingford Hometown Happenings 2015”
    • Board approved our donation of $100